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hey everyone welcome back today we are
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going to work through exactly why file
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naming standards matter how to create
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them and how to apply them in Autodesk
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Cloud okay so let's start with the
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basics what is a file naming standard a
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file naming standard is essentially a
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set of rules for how you name your
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files think of it like a formula that
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helps you structure your files
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when you have these rules in place you
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will know exactly what's in each file
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just by looking at its name for example
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let's say you have a project with
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hundreds of different files drawing
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reports and so on without naming
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standard it's going to be hard to keep
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track of them all and you will spend so
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much time searching for the right one
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but if every file follows the same
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structure you will easily know what's
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the file is just by glancing at the
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name why are file naming standards so
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important uh you might be wondering why
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do I need to worry about this isn't it
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just a name well trust me setting a
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clear naming standard can save you a ton
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of time and effort in the long run let's
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go over the main benefits with
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consistent naming you can easily find
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files based on the naming structure
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without searching through countless
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folder when everyone follows the same
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structure it's clear to everyone on the
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team what's inside each file even before
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opening it if you are working with
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industry standard like IS-19650 having a
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naming convention in place ensure your
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you won't have to deal with misplaced
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file duplicate work or sending the wrong
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version of something because everything
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is named and stored clearly short it's
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all about saving time staying organized
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and keeping the whole team on the same
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page that we know why naming standards
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are important let's break down what
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actually goes into a file naming
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standard there are few essential
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component that should be included in
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every file name first one naming
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convention attributes these are the core
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pieces of information that must be in
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every file name this help everyone
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understand what the file is where it
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belongs and what it relates to here are
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the must have attributes a project code
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this is a sort identifier for your
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project it helps differentiate uh
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between projects quickly originator who
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created the file or own the file this
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could be the person or the company
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responsible volume system which part of
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the project it relates to level location
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uh the level or floor of the file
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pertains to uh file type which type of
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file it is whether it's a drawing report
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specification role the role of the
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person who created it and finally the
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number uh a unique number to give each
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file a distinct identity each of these
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attributes are about what uh the file is
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where it belongs in the larger project
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the more specific you get the easier it
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is to find the right uh file uh later on
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second one is related attribute these
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are the additional detail that help give
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more context to the file uh they are not
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required but uh they can be really
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useful some of the related attributes
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could be status revision number and
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classifications these attributes provide
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more details about the files current
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state or purpose they give your team
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more information uh without having to
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open the file the third is applied
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folder naming standard don't uh just
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apply to files they apply at the folder
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level so you can enforce naming
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convention in specific folders to make
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sure everyone stick to the same system
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now let's dive into how you actually set
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up and access this naming standard in
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Autodesk Construction Cloud first open
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your project and click on files in the
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left hand menu then uh in the top right
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corner click on settings and from the
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drop-down click naming standard if you
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have already set up naming standards you
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will see a list of them here if you have
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not you will see a message saying no
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naming standard exist now for creating
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your own naming standard there are three
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main ways you can do this option one
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IS-19650 template if you need to follow
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an industry standard format you can
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IS-19650 template this template uh
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already has predefined attributes like
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project code originators file types and
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more the great thing is that uh you
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don't have to start from scratch but the
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downside is you cannot modify this
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template so if you need more
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customization you will want to go with
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another option option two is from blank
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template this is where you can get
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really creative and tailor the naming
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standard exactly or exactly how you want
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it you will be able to define exactly
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what attributes you need choose their
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character limits and even specify
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whether they should be alpha numeric
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numeric or text this is perfect if you
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have a very specific needs that the
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standard template cannot address the
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third option is importing an XLS file uh
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if you already have your naming standard
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in an Excel template you can import it
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into ACC download the template fill it
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according to the guidelines and upload
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it back into once you have created your
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naming standard uh you will need to
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apply it to the folder in your project
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uh for that go to naming standard
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settings and uh click apply to folders
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after that select the folders where you
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want the naming standard to be active
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just make sure these folders are empty
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before you apply the standard
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and just like that once the naming
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standard is applied every file uploaded
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to those folders will follow the naming
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convention automatically and that's it
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now you are a pro at creating and
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applying naming standard in autodition
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cloud go ahead and start implementing
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this in your projects and if you got any
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questions or want to share your own tips
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on managing files drop a comment below i
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would love to hear from you as always
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don't forget to like comment and
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subscribe for more tutorials and tips on
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Autodesk Construction Cloud i will catch
